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Use of Electronic Mail & Fax (Summary Document)

Source: ����������������� Scottish Leather Group � (SLG)
Prepared by: ������ IT Department
Approved by: ����
Effective Date: ��� December 2006
Replaces: ������������

INTRODUCTION

This summary document sets fourth the administrative policy statement of the group with regard to use of, access to, and disclosure of electronic mail to assist in ensuring that the Groups resources serve those purposes. � This is a summary document ONLY and the full policy should be read and is available online or upon request.

The �Policy Statement� below is described in brief; all users are expected to read the full policy document prior to accessing the email system. � SLG will accept use of the email system as acceptance to the policy.

POLICY STATEMENT

  • The use of the Group email system is restricted to authorised staff and contractors.

  • SLG will make reasonable efforts to maintain the integrity and effective operation of its electronic mail systems, but users are advised that those systems should in no way be regarded as a secure medium for the communication of sensitive or confidential information.

  • The use of any Group resources for electronic mail must be related to Group business, including academic pursuits and incidental and occasional personal use.

  • Users are prohibited for using the email system for:

    • Personal use that creates a direct cost for the Group.
    • Personal monetary gain or for commercial purposes that are not directly related to Group business.
    • Sending copies of documents in violation of copyright laws.
    • Use of electronic mail to harass or intimidate others.
    • Attempting unauthorised access to electronic mail or attempting to breach any security measures on any electronic mail system

  • The Group will not monitor electronic mail as a routine matter.

  • The Group reserves the right to inspect and disclose the contents of electronic mail:

    • In the course of an investigation triggered by indications of misconduct or misuse
    • To protect health and safety
    • To prevent interference with the Groups business focus
    • To locate substantive information required for Group business that is not more readily available by some other means

  • Appropriate disciplinary action will be taken against individuals found to have engaged in prohibited use of the Groups electronic mail resources.